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App - New Activity Basics

Activities can be created and started in the app via the ‘New Activity’ screen, accessible from the Home screen. The fields and features available depend on activity type settings and organisation features.

Here's a short video that covers the basics of using the GetHomeSafe App:

 

Creating an Activity

Selecting "New Activity" in the GetHomeSafe App Home Screen will present a number of options to configure your Activity details. After configuring activity details, activities can be started or saved to be started at a later time, click the following article for more information: GHS App - Planned and Saved/Saving Activities. Additionally, calendar integrations are available from this screen, click the following article for more information: GHS App - Calendar Integration. We will go into some of these options in detail below.

ghs_help-guide-mock-up_app_new-activity.png

1. Activity Type: Choose an activity type. 

Activity types are configured by admins and can be used to set and control defaults (such as timers) and other features associated with User activities.

 

2. Timer: Set the duration and timer type for the activity.

The activity type will automatically apply a default timer type based on your settings, but you can change it for specific activities if needed. It's important to know which timer type is assigned, as each one functions slightly differently.

  • Countdown: Timer can be extended, not reset.
  • Recurring: Timer resets on manual check-in, cannot be extended.
  • Time of Day: Countdown timer generated from the activity start to the specified time of day.

 

Reminder: Set the reminder time. 

This will trigger a GetHomeSafe App notification at the configured period before your timer expires. Please note that GetHomeSafe notification sounds will be silenced if your phone is in silent mode.

3. Sites (Requires Fieldworker Addon): 

Organisations with the Fieldworker Addon can enable ‘Sites’ functionality in the organisation features settings. If the Sites feature is enabled, new sites may be configured on the organisation by an Administrator. Learn more about Site Configuration

A ‘Site’ field becomes available in the New Activity screen, users may select a site to associate with their activity. Users must search for and add the site manually from the list of sites available. They will be able to view the designated site contact(s) and manually add additional contacts if required.

The usage of Sites will depend on the enabled add-on modules
Single Site - User Guide
Multiple Sites - User Guide

4. Journey:

Starting locations set the starting point for the activity. It auto-fills with the user's current address but can be manually changed. 

There are two methods to set an address. Users move the crosshair to the location, and the address field will fill automatically. Alternatively, manually search for the address you are heading to.

Adding Waypoints: Note all users can enter the destination in their journey. To add waypoints between the start and end of your journey requires the travel add-on.

For users with the ‘Journey & Planning’ add-on, the standard Journey field is upgraded to the Journey Planner. This component allows for complex itinerary building by supporting an unlimited number of waypoints between the starting point and destination.

The Journey Planner allows users to reorder their waypoints and add specific details for each stop, including:

  • Mode of transport
  • Notes
  • Duration of stay

5. Optional Details:

  • Note: Write an optional note.
  • Reference: Enter an optional reference.
  • Coverage: Set expected coverage (for informational purposes only).

6. Risk Assessment: 

If a Risk Assessment is assigned to the activity type chosen, a Risk Assessment section becomes available in the New Activity screen. Users must answer all questions before the activity can be started. Depending on configuration and the answers given, completing a Risk Assessment may also require the User to Request Approval before starting the Activity.

Journey Planner & Fieldworker modules
If your organisation has both the Journey & Planning and Fieldwork add-ons, these fields will now be combined on your ‘New Activity’ page to streamline your activity setup.

To add Locations and Sites to your Journey planner, search for the address location you are traveling to. If the indexed address matches a Site registered in your organisation it will be automatically recognised and added as one, otherwise it will be added as a standard location waypoint for journey tracking.

Having both add-ons unlocks multiple site functionality.