The ‘Sites’ feature allows administrators to upload various locations frequented by their users into GetHomeSafe. These could range from workplaces, offices or residences to warehouses, storage facilities and more.
Sites are assigned during activity creation. Once an activity starts, users can perform check-ins or check-outs at the site from the app. This can send notifications to site contacts, notifying them of user arrivals and departures.
Additionally, sites include an additional supervisor level, know as site contacts.
For activities where a site is assigned to an activity and the site has an address, it will be displayed on journey maps within the web portal as an icon placed at the specific site location. The site's radius, if set, will also be displayed.
Creating Sites
Admins can create and manage Sites.
Individual
- Log into the web portal.
- Select 'Sites'.
- Open 'Settings'.
- Select 'New'.
- Choose 'New Site'.
- Populate Site details.
- Save.
Bulk upload
- Log into the web portal.
- Select 'Sites'.
- Open 'Settings'.
- Select 'New'.
- Choose 'Bulk Upload'.
- Download the file template.
- Populate the template according to the upload instructions.
- Save the file.
- Select 'Browse'.
- Upload the saved file.
- Select 'Continue'.
- Assign teams if required.
- Select 'Import'.
Site Configurations
To make changes to a site, select the site you want to configure. The following options will be available:
General Settings
- Name: The name of the site.
- ID: A unique identifier.
- Category: Categorization.
- Open & Close Times: These times dictate when alert notifications are sent.
- Team: If a site is assigned to a team, only that specific team can assign activities to that site.
- Description: A brief description of the site.
- Address: The location of the site.
- Radius: The radius of the site's area.
- Notification Recipients: If enabled, site contacts will receive both alert and optional notifications.
Site Contacts
Site contacts act as additional supervisors for a site. Any organisation user can be added as a site contact. When a user assigns a site to an activity, both their site contacts and team leaders receive notifications if an alert is triggered. Customisable alerts and check-in/out notifications can be set for each site contact.
When adding sites to an activity from the app, users can add further Site contacts if required. This will not save the contacts for future activities.
Site Contacts can be enabled in the Site’s General Settings menu.
Alert Notifications
The configuration of alert notifications for Site Contacts is the same as for team leaders. Business and after-hours settings use the Site’s opening and closing times, configured in the General Settings.
Optional Notifications
Site Contacts can receive the following notifications if a user has added their Site to an activity. Email and SMS channels are available.
- Start: When a user starts the activity.
- Check-In: When a user checks into the Site.
- Check-Out: When a user checks out of the Site.
Site Visits Log
The Visits contains records of all activities with an assigned site. Various information and links are available. Filter, download and search functions are available.
- Administrators can view all records.
- Team leaders can view those of their team members.
- Regular users can only view their own records.
